Local List Glossary

The relevant application form

There are a range of application forms which relate to different types of development, it is important that the correct form is used.

Planning applications can be submitted electronically through The Planning Portal, forms can also be downloaded from The Planning Portal for submission directly to the local planning authority.

Application fee

Planning applications cannot proceed without payment of the correct fee. The correct fee, as determined in The Town and Country Planning (Fees for Applications, Deemed Applications, Requests and Site Visits) (England) Regulations 2012, where one is necessary.

The majority of applications incur a fee, the level of which is dependent on the scale of the development, site area or application type and is based on gross external areas. A fee calculator is available on The Planning Portal. The application fee will be checked by the Council; the applicant will be contacted if the confirmed fee differs to that submitted.

Ownership/Agricultural Land Declaration

Having regard to Section 65(5) of the Town and County Planning Act 1990 and the Development Management Procedure Order 2015 local planning authorities cannot consider an application for planning permission unless the relevant certificates concerning the ownership of the application site have been completed. The following sets out the basis for completing the relevant certificate:

• Certificate A - sole ownership: this should only be completed if the applicant is the sole owner of the land to which the application relates and there are no agricultural tenants.
• Certificate B - shared ownership: this should be completed if the applicant is not the sole owner, or if there are agricultural tenants and the applicant knows the names and addresses of all the other owners and/or agricultural tenants.
• Certificate C - shared ownership: this should be completed if the applicant does not own all of the land to which the application relates and does not know the name and address of all of the owners and/or agricultural tenants.
• Certificate D - shared ownership: this should be completed if the applicant does not own all of the land to which the application relates and does not know the names and addresses of any of the owners and/or agricultural tenants.

All agricultural tenants on a proposed development site must be notified prior to the submission of a planning application. Applicants must certify that they have notified any agricultural tenants about the application, or that there are no agricultural tenants on the site.

An Agricultural Holding Declaration is not required if an application is being made for: approval of reserved matters, renewal of temporary planning permission, discharge or variation of conditions, tree preservation orders, a listed building consent, a lawful development certificate, prior notification of certain developments with permitted development rights, a non-material amendment to an existing planning permission, or express consent to display an advertisement.

Design and Access Statement (where required)

A Design and Access Statement will be required for the following:

• planning permission for major development, as defined in Article 2 of the Town and Country Planning (Development Management Procedure (England) Order 2015 for both outline and full applications;
• planning permission for development in a conservation area for one or more dwelling or for a building or buildings with a floor space of 100 m² (gross external area) or more; and
• applications for listed building consent.

Applications for waste development, a material change of use, engineering or mining operations do not need to be accompanied by a Design and Access Statement.

Planning Practice Guidance and the Town and Country Planning (Development Management Procedure (England) Order 2015 defines what should be included in a Design and Access Statement.  It should take the form of a report that illustrates the process that has led to the development proposal and explain and justify the proposal in a structured way. The level of detail required will relate to the scale and complexity of the application.

Where a Design and Access Statement is required for planning permission, it should:

• explain the design principles and concepts that have been applied to the development;
• demonstrate the steps taken to appraise the context of the development and how the design of the development takes that context into account;
• explain the approach to access, and how relevant local plan policies have been taken into account;
• state what, if any, consultation has been undertaken on issues relating to access to the development and what account has been taken of the outcome of any such consultation; and
• explain how any specific issues which might affect access to the development have been addressed.

For listed building consents, the Design and Access Statement should provide an explanation of how design principles have been applied to the proposed works, and how they have taken account of:

• the special architectural or historic importance of the building;
• the particular physical features of the building that justify its designation as a listed building; and
• the building's setting.

Design and Access Statements, relating to applications for more than internal works must also explain:

• how issues relating to access to the building have been dealt with;
• the applicant's approach to access, including what alternative means of access have been considered, and how relevant Local Plan policies have been taken into account;  and
• how the applicant's approach to access takes account of matters a)-c) above.

Design and Access Statements accompanying applications for listed building consent must also provide information on any consultation undertaken, and how the outcome of this consultation has informed the proposed works.

Further guidance on the content and form of a Design and Access Statement is available from the Planning Portal.

Site and other Plans

A linear scale bar should be provided in accordance with the national requirements for a Location Plan, Block or Site Plan.

Location Plan based on an up-to date map, at a metric scale of 1:1250 at towns and villages or 1:2500 in the rural area. The plan, which should be centred on the application site should provide:

• The development site clearly edged with a red line, which should include: all land necessary to carry out the proposed development, such as: access from the site to the public highway, visibility splays, open areas around buildings, landscaping and car parking
• Any other land in the same ownership adjoining the application site should be defined by a blue edge
• Clear reference points such as road/street names and/or neighbouring properties to ensure the exact location of the application is clear
• A north point
• The scale used, a scale bar and one significant measurement

Block Plan based on an up-to date map, at a scale of 1:500 or Site Plan at 1:200 (if the proposal will alter an existing building/ structure footprint or create a new building/structure footprint). The plan should provide:

• The proposed development within the context of existing
• Any existing or proposed vehicle parking/spaces areas
• The species, position and spread of all trees on the site, and those on adjacent land that overhang the site
• The scale used, a scale bar and one significant measurement