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Licences to undertake events on Council land

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Tulips

An event in this instance is an organised activity that undertakes a purpose on Council land for which that land use is not usually intended, for example a circus in a park .

 

You will need to complete an application form at least 8 weeks before the event takes place, for larger events of over 500 people at least 12 weeks' notice will be required.

 

LICENCE FEE

Please note that all applications are subject to a non-refundable administrative charge of £33.50 including VAT.  This payment does not guarantee that a licence will be granted and by making this payment you are not entering into any agreement with the Local Authority. Event fees apply depending on the size and duration of your event, although there are exceptions for charities.

Amenity event application form  (gi.ui.mediatype.word2010) [81KB]                                       

Amenity event guidance notes (gi.ui.mediatype.word2010) [158KB]

Risk Assessment Form and Guidance (gi.ui.mediatype.word2010) [37KB]

PRS Form (gi.ui.mediatype.word2010) [17KB]

You will also need to include a plan of your event layout.  Download one of our site plans and use it to outline the area you need for your event, including access points for the public and vehicles.  Include the site plan with your application.

 

PUBLIC LIABILITY INSURANCE

You must have Public Liability Insurance to hold a public event.  You will need to provide evidence of your insurance this needs a minimum cover of £5 million as well as permission to use this insurance.

 

MUSIC AT YOUR EVENT

If you plan to perform music at your event, you will need a PRS Licence from the Performing Rights Society (PRS).  For more information go to the PRS website or call 0800 068 4828.

When you have your PRS Licence, you will then need to complete our PRS form (above) and include it in your event application.

 

OTHER LICENSED ACTIVITIES

If you plan to have music, dancing, or similar entertainment, or want to sell alcohol at your event, you will need to apply for either a premises licence or temporary event notice. If collecting for charity you will need a street collection permit.  For more details go to our Licensing pages.

 

CONTACT US

If you need help completing your application or need more information, contact our Events Team on 01237 424244 or email us at leisure@torridge.gov.uk

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