Environmental Health and Community Safety

Service Specific Privacy Notice - Licensing

This notice contains service specific privacy information and should be read in conjunction with our pages detailing privacy information common to all service areas, such as how to contact the Data Protection Officer, Exercising of Your Rights, Data Storage and Retention and Feedback and Complaints.

Lawful Basis for Processing of Personal Data

The Data Protection Act requires that personal data is collected and processed only where there is a lawful basis to do so. The lawful basis' which applies in this instance are as follows:

Public task: the processing is necessary for us to perform a task in the public interest and for our official functions, and has a clear basis in law.

Lawful Basis for Processing of Special Category Personal Data

In some cases it may be necessary for us to collect hold and process information of a more sensitive nature. Where this is the case, the lawful basis for us to do so is as follows:

Substantial public interest: the processing has a basis in law and is proportionate to the aim pursued. Measures to safeguard the rights and interests of the data subject are in place.

Purpose of Processing Personal information

We are collecting your personal data for the following purposes:

• Licensing and Regulatory Activities

Please note that in order to comply with current legislation your data may also be used for:

• Crime prevention and the prosecution of offenders
• Data matching under local and national data matching

Personal Data Collected from Third Parties

Please note that the following information:

• Health and wellbeing
• Criminal offences
• Immigration status

May be obtained from third parties such as:

• Police/Fire Services
• Home office
• Healthcare organisations

Information Sharing

To ensure that the council provides you with an efficient and effective service we will sometimes need to share your information between teams within the council.

We may also share information with third parties that support the delivery of the services you receive or where we are legally obliged to do so. Information we hold may be shared with the following types of organisation:

• Local and central government, for example the Home Office
• Ombudsman
• Courts and Tribunals
• Police forces
• Regulatory bodies, for example the fire service
• HM Customs and Excise
• Healthcare professionals
• Legal representatives and defence solicitors
• Disclosure and Barring Service

We will only ever share your information if we are satisfied that our partners or suppliers have sufficient measures in place to protect your information in the same way that we do.

We will never share your information for marketing purposes.

Obligation to Provide Personal Data

Please note that there is a statutory requirement to provide your personal information in respect of this service

Any failure to provide your personal information may prevent or delay us meeting our statutory requirements or in providing you with a timely and effective service.

Automated Decision Making

There are no automated decision making processes used in the provision of this service.